My Account

Manage Users

  • Users
  • Companies
  • Groups


  • Adobe Connect
  • Amazon Web Services


  • Settings
  • Discounts
  • Invoices
  • Terms


  • CSS
  • Javascript


  • Twitter
  • Facebook

Administrator Reports

  • Registration

My Account


The performance settings allow you and an Administrator to determine how much information is passed at one time from the LMS to your website.  Depending on firewalls and browsers, you might want to increase or decrease the Request Size accordingly. Most browsers today, do not have a limit when handling larger requests. If you have a firewall, you will want to check with your Network Admin what the limit is set to on the fire wall to insure that the LMS and the Firewall settings match.

IE8 users will always be forced to use a request size of 500.  This does not need to be set in the LMS for these users. The LMS might load slower on systems using IE8


 SSO (Single Sign On) allows for you to use the preexisting login credentials on your website to pass users into iVLMS. All you need to do is provide the LMS with  your websites Cookie information.

        • Display Name Cookie
        • Email Cookie
        • Hash Cookie
        • Login Url


Types allow you to identify to your users what they will be interacting with.  Each type you create can be associated with an Activity, Course and / or Curriculum. Types can be used by user to filter their search when navigating the LMS.

Create a New Type:

To create a new type Click on the  icon in the upper right hand corner of the LMS as an Administrator.

Click on Types.

Click on the ‘New Type’ button.

Assign the ‘New Type’ with a name and select if the type should be associated with a Curriculum, Course and / or Activity.

Click the ‘Save’ Button.

Manage Types

Click on the  icon in the upper right hand corner of the LMS as an Administrator.

Click on Types.

You are now on the Manage Types Screen. From here you can:

          • Create New Types
          • Edit
          • Delete


Unit Types

Unit Types allow you to specify Credits, Units, Points a user could earn after completing a course or curriculum.

Create New Unit Type

Click on the  icon as an administrator and click on Unit Types from the drop down menu.

On the Manage Unit Types Screen, Click on the ‘New Unit Type’ button.

Assign a Name

Short name is Optional

Set the Period Type. This will determine when the Unit Type is active.

User Created

License Date

Current Date Period

First Registration

First Course Completion

Set the length. This allows you to specify how long the earned Unit Type is good for.

Infinite – Unit Type does not expire

Days – Unit will expire after number of days specified

Months – expires after the number of months

Years – expires after the number of years

Click ‘Save’


Certificates allow you to provide a downloadable PDF for users after completing a Course or Curriculum. Certificates are built out as a word document, loaded to the LMS then assigned to a course or Curriculum. The file that users download will be a PDF.

Run Time Fields:

The Run Time Fields can be added to your .doc file so that user specific information can be added to the Certificate when the user completes the Course or Curriculum.

Certificate Run-Time Field



user first name


User Last Name


Date Certificate Created


Course / Curriculum Name


User Specific Registration Number / Certificate Serial Number

To create your own certificates, create a .doc file and include the above run-time fields (include the double {{}} brackets) where ever you would like the information to show up when the certificate is generated.

 Download a sample .doc file here.

 Adding a new Certificate to your LMS

 Click on the  icon as an administrator and click on Certificates from the drop down menu.

 Click on ‘New Certificates’ Button

 Follow the on screen instructions. You can drag and drop your .doc file or you can click to browse your computer for the file.

 Give your Certificate a name

 Click ‘Save’.

 Assigning a Certificate to a Course or Curriculum

As a ‘Content Manager’ Click on the  Icon.

 Go to Courses or Curricula.

 Click on the Course or Curricula that you want to assign your certificate.

 Find the ‘Certificate’ Drop down menu to find your Certificate.

 Click ‘Save’

 The certificate will generate after the user has completed all the requirements for the course.

Manage Users

This is where all user profiles are managed.  Everything from Creating new users, Activating and Deactivating existing accounts, password reset, Group management, Registration Management and other user management functions.


As an Administrator, Click on the NewGear icon.

Click on ‘Users’ from the drop down.

This will open the ‘Manage Users’ Screen

This screen shows all users profiles. You can use the search box to look for a specific user from the list.

Activate / Deactivate User Profile

Select the users that you wish to Activate / Deactivate on the system by clicking the check box to the left of the user name.

Click the Activate or Deactivate button a the bottom of the ‘Manage User’ screen.

      • Active Active User
      • Inactive Inactive User

Create a New User

As an Administrator, Click on the NewGear icon.

Click on ‘Users’ from the drop down.

This will open the ‘Manage Users’ Screen.

Click on the ‘New User’ Button.

Complete the Admin New User Registration form.

      • First Name
      • Last Name
      • Display Name
      • Timezone
      • Email
      • Login
      • Password

You can assign Content Manager and / or Administrator rights to the user by selecting the Check boxes. Only assign these rights if the user should have access to the Admin or Content Manager roles.

Click ‘Save’.

Assign Group / Companies to User

After Saving your changes you can now assign the New User to Groups, Companies and register user to courses and curricula.

This can be accessed through the Manage User screen for any user on the account.

To Assign a user to a group or company, click on either ‘Groups’ or ‘Companies’.

This will show the Manage Groups / Companies Screen. This screen will show all Groups / Companies that are currently assigned to the user.

To Delete a Group or a Company from this user, Select the Group / Company with the check box and click ‘Remove Group’ / ‘Remove Companies’.

To add a new Group / Company; click on the ‘Add Groups’ / ‘Add Companies’ button.

Select the Groups / Companies you would like to assign to the user by clicking the check box.

Click ‘Add to User’.

Manage Registrations

From the ‘Manage User’ screen, Click on ‘Registrations’.

Form this screen you can see all of the Users current Registrations.

Override Registration

The Status column will show you the current status of the user.

Not Started – User has not accessed the Course or Curriculum

In Progress – User has accessed some of the Activities within the Course or Curriculum.

Completed – User has accessed and finished all activities in the Course or Curriculum.

Failed – User has Completed all activities but Failed scored Activities.

Passed – User has Completed all activities and Passed all Scored Activities.

You can over ride this status by clicking on the status for the Course / Curriculum and select the new status.

This change will update the users view and the user will be able to access the certificate for the course / Curriculum, if one is available.

Delete Registration


Click here to add your own text


Click here to add your own text


Click here to add your own text


Click here to add your own text


Click here to add your own text